Five advantages of eRecording for title companies

In today’s competitive real estate market, title companies face growing pressure to streamline operations and boost efficiency. One key solution to staying ahead? Electronic recording (eRecording)—a technology transforming how title companies handle document recording.

By adopting eRecording, title companies can simplify workflows, save time and reduce costs, all while enhancing accuracy. Below, we’ll explore the five key benefits of eRecording, discuss which documents can be electronically filed, and examine use cases for integrating this game-changing technology into company processes.

What is eRecording?

eRecording is the secure, electronic submission of real estate documents. Instead of physically mailing or hand-delivering documents to county recording offices, title companies can now submit, pay fees and receive confirmation of recorded documents entirely online.

Thanks to innovative systems like Simplifile®, eRecording eliminates traditional barriers by making the recording process faster, more secure and less costly. Here are five reasons why title companies should consider implementing eRecording in their operations:

1. Save time with electronic document recording

With eRecording, title companies can submit documents and receive approval quickly without having to wait days or weeks to hear back from county offices. This rapid processing technology is critical for time-sensitive documents, especially in race-to-record states, where reducing delays can lead to efficiency and increased success.

2. Cut costs and increase efficiency

eRecording eliminates many expenses tied to mail and in-person submissions, including envelope, postage, paper and travel costs. Additionally, since employees no longer have to hand-deliver documents to county offices, title companies are saving both time and fuel expenses.

By switching to eRecording technology, title companies also streamline internal workflows, allowing staff to focus on high-priority tasks rather than administrative errands.

3. Simplify payments and reduce errors

eRecording doesn’t just eliminate the need for paper submissions; it also streamlines payment processes. Counties collect recording fees electronically via platforms like Simplifile through secure, web-based systems such as Automated Clearing House (ACH) or electronic funds transfer.

Electronic payments reduce human error, protect against check fraud, and prevent recording delays caused by incorrect or missing payment amounts. The result? A smoother, more reliable transaction process.

4. Avoid common document management issues

Human errors such as misplaced document packages, illegible handwriting or incorrect formatting can result in costly delays. eRecording minimizes these errors with automation.

eRecording platforms also provide valuable tracking and reporting features so title companies can easily access recorded documents and maintain better compliance with local standards.

5. Secure and eco-friendly operations

Paperless processes are environmentally friendly and enhance data security. Unlike paper submissions that can be lost or tampered with, electronically submitted documents benefit from advanced security measures to help sensitive data remain safe throughout the recording process.

Title companies deal with handling and processing a wide range of complex documentation, but many of these documents can now be securely and efficiently handled through eRecording, including:

By transitioning these critical documents to an eRecording system, title companies can significantly reduce manual efforts and processing times while maintaining compliance and legal requirements.

Why the future for title companies includes eRecording

Adopting eRecording technology is a strategic decision that positions title companies ahead of their competition. By accelerating turnaround times, improving accuracy and streamlining workflows, title companies can enhance their reputation and better serve clients.

Ultimately, eRecording isn’t just a tool for operational efficiency; it’s a crucial driver of growth in an increasingly competitive industry. Technologies like Simplifile eSigning and eRecording make the transition seamless, offering user-friendly platforms that integrate seamlessly with existing workflows.

Experience the benefits of eRecording today

If you haven’t experienced eRecording yet, now’s the perfect time to examine your current workflows for opportunities to digitize. With secure eRecording technology, you can streamline your workflows, save costs and manage real estate documents with better efficiency and optimization.

Interested in learning more about how eRecording can transform your title operations? Discover how Simplifile eRecording can help your team stay ahead of the curve.

Simplifile offers the world's largest and fastest growing eRecording network, with over 2,600 counties. Faster, more secure, and hassle-free document recording is just a few clicks away.